This Privacy Notice (“Notice”) applies to personal data that the Insurance Advertising Compliance Association (collectively, “IAdCA,” “we,” “us,” or “our”) collects. This Notice also covers rights and choices related to your personal data.
Data We Collect
We collect data about you in different ways. For example, we collect data:
- Directly from you. This includes when you sign up to get our emails, sign up for a conference with us, or contact us.
- Automatically. This includes through cookies, server logs, and other tools on our website.
- From other sources. These can include our affiliates, vendors, social media, publicly available sources, and other companies.
The following are a few examples of our collection and use of data:
| Context | Types of Personal data | Primary Purpose |
| User/Participant Information | We collect the name and contact information of the users of our website and the individuals who participate in our events. | We use this information to contact our users/participants and communicate with them about our events and the resources that we offer. |
| Your Use of Our Website | We use technology (e.g., a cookie) to learn how you engage with our websites. This may include which links you click or what you type into our online forms. We may also track your IP address, the website that referred you to us, and data about your device. | We use this information to help our website operate. We also use it to understand how you interact with our websites, gather analytics, and improve our websites. We may also use this data to help detect and prevent fraud. |
| Demographics | We collect personal data, such as your gender, age or your region. | We use this information to understand our subscribers and attendees and provide tailored services. |
| Email Interactions | If you receive email from us, we use tools to capture when you open our message, click on links or banners in it, or make purchases after receiving an email. | We use this information to understand how you engage with our messages. |
| Feedback/Support | If you provide feedback or contact us for support, we collect your name and email, as well as other content that you share to reply. | We use this information to receive and act upon feedback. |
| Mailing List | When you sign up for our mailing lists, we collect your email. | We use this information to share information about our conferences, industry insights, and services. |
| Event/Conference Registration | We collect your name, billing, residential and/or business mailing addresses, email address, phone number, employer name, job title or description when you register for an event or conference that we host. If we use a third-party service provider to manage event/conference registration, the third party’s privacy notice also applies to the collection, use, and disclosure of your data. | We use your information to perform our contract to provide products or services. |
| Partner Promotion | We collect data that you provide as part of co-branded promotions with other companies. | We use this information to fulfill our promotions. |
| Public Health and Safety | We may collect data from guests and others who access the facilities where we host an event. This may include body temperature, symptoms of illness, and underlying health conditions. | We use this information to assist in protecting the health and safety of our conference organizers and guests. In some jurisdictions we may be required by law, regulation, or government order to collect and retain data related to public health and safety. We have a legal obligation to comply in such jurisdictions. |
| Surveys and Polls | We collect data you share through surveys and polls. If a survey or poll is offered by us through a third-party service provider, the third party’s privacy notice also applies to the collection, use, and disclosure of your data. | We use this information to understand your preferences and opinions. |
| Sweepstakes or contests | When you enter a sweepstakes or contest, we collect data about you such as your contact information. | We use this information to operate the sweepstakes. In some contexts, we are also required by law to collect information about those that enter. |
| Mobile Applications | We collect data you share through a mobile conference application. If a mobile conference app is offered by us through a third-party service provider, the third party’s privacy notice also applies to the collection, use, and disclosure of your data. | Provide you with mobile access to important event information and content, network and connect with other attendees, participate in surveys and polls, build a personal profile and personalized agenda. |
How We Use Data
We also use data to:
- Identify you when you attend our conferences or other events.
- Complete transactions.
- Improve or create services and products.
- Conduct analytics.
- Connect with you (e.g., addressing your requests, inquiries, issues, or feedback).
- Market our products or services.
- Market the products or services of our business partners.
- Find and prevent malicious, deceptive, fraudulent, or illegal activity (e.g., activities that might harm the rights, property, or safety of our company, users, or others).
- Find and prevent security incidents.
- Enforce our policies and agreements.
- Debug, find, and fix errors that impair our website and services.
- Comply with legal or regulatory obligations.
- Establish or exercise our rights and defend against legal claims.
- Serve administrative purposes, and manage our relationships.
- For other reasons with your consent.
The sections above describe our main purposes in collecting your data, but often we have multiple purposes. For instance, if you make an online purchase, such as to register for a conference, we may collect your information to perform our contract with you. We also have a legitimate interest in maintaining that data so that we can easily address questions about an order. As a result, our collection and processing of your data is based in different contexts on your consent, our need to perform a contract, our legal obligations, and/or through the course of conducting our business.
To the extent we store and use deidentified personal data, we will not try to reidentify the information, except to test our deidentification methods.
How We Share Data
In addition to the specific situations discussed elsewhere in this Notice we may share personal data in the following situations:
- Affiliates and Acquisitions. We may share data with our affiliates (e.g., parent company, sister companies, subsidiaries, joint ventures, or other companies under common control). If a company acquires or enters negotiations to acquire, our nonprofit, business, or assets, we may share data with that company.
- Other Disclosures without Your Consent. We may share data to cooperate with law enforcement, participate in a legal process, or for legal compliance. We may share your data to establish or exercise our rights, to defend against legal claims, to investigate, prevent, or act on possible illegal activities, threats to safety of person or property, or a violation of our policies. Your data may be shared to ship products to or provide services by a third-party agent.
- Co-Branded Promotions. We may offer contests, sweepstakes, or other promotions with third party partners. If you enter one that is sponsored by a third-party partner, the information that you give will be shared with us and them. Their use of your data is not governed by this Notice.
- Service Providers. We share your data with service providers. Service providers help us to run our website, manage event registration and participation, conduct surveys, provide technical support, process payments, fulfill orders, and more.
- Professional Services. We may share personal data with our professional service providers, such as auditors or lawyers.
- Sponsors. We provide your personal data, in exchange for their sponsorship or other financial compensation, to our event sponsors so that they can contact you in connection with their offerings. We do not knowingly sell the personal information of minors under 16 years of age.
- Other Disclosures with Your Consent. We may share your data with third parties when you consent or direct us to.
Your Choices
Some jurisdictions give you a right to make the following choices about your personal data:
- Promotional Emails. You may choose to provide us with your email address to allow us to send newsletters, surveys, offers, or other promotional content , as well as targeted offers from third parties. You can stop receiving such emails by following the unsubscribe instructions at the bottom of those emails. If you choose not to receive such emails, we may still send you service-related communications.
- Sponsor Communications. You may directly contact sponsors to opt-out of communications.
- Promotional Mailings. If you do not want to receive offers and/or circulars from us, email us with “NO SNAIL MAIL” in the subject line, and include your name, address, and zip code. Note that our mailings are prepared in advance of being sent. We will remove your name from our mailing list after receiving your request, but you may receive mailings from us that had been initiated prior to processing your request.
- Promotional Text Messages. If you get a text message from us that has promotional content, you can opt-out of future text messages by replying “STOP.”
- Revocation Of Consent. Where we process your personal data based upon consent, you may revoke consent. Note, if you revoke consent for processing personal data, we may no longer be able to provide you some types of services.
Not all the rights above are absolute, and they do not apply in all circumstances. We may limit or deny some requests because the law permits or requires us to.
How We Protect and Retain Data
No method of internet transmission or electronic storage is fully secure. While we use reasonable efforts to protect your personal data, we cannot guarantee its security. If we are required to inform you about a security incident, we will do so electronically, in writing, or by phone, as the law permits.
We keep your personal data for only as long as necessary to fulfil the purposes in this Notice unless a longer retention period is required or permitted by law. This includes the purposes of satisfying legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the data. We also weigh the potential risk of harm from unauthorized use or disclosure of the data, the purposes for which we obtained the data and whether we can meet those purposes through other means, as well as applicable legal requirements.
Third-Party Applications/Websites
We may provide links to websites and other third-party content or services that we do not own or operate. We have no control over the privacy practices of websites or services we do not own. For details about such third parties’ privacy practices, see their privacy notices.
Changes To This Privacy Notice
We may change our Notice and privacy practices. New notices will be published on our website. If changes are material, the Notice that was in place when you submitted personal data to us will generally govern that data unless you consent to the new Notice. Our Notice shows “effective” and “last updated” dates below. The effective date is the date the current version took effect. The last updated date is the date the current version was last substantively changed.
Contact Information
If you have questions, comments, or complaints on our privacy practices, or if you need to access this Notice in a different form due to a disability, please contact us. We will try to address your requests and provide you with additional privacy-related information.
Last Updated: November 18, 2024
